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Q243229: WD97: Postal Bar Code Will Not Fit on Some Labels

Article: Q243229
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbdta word8 word97
Last Modified: 14-NOV-2000

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SYMPTOMS
========

When you print addresses to mailing labels, the delivery point bar code may not
print in its entirety on your label, or the option to add the bar code may not
be available, as in the following cases:

Case 1: Postal Bar Code Cut Off
-------------------------------

If you create a merge to mailing labels and insert a postal bar code, when you
print your labels, the postal bar code is cut off on the right side of the
label.

Case 2: Delivery Point Bar Code Check Box Unavailable
-----------------------------------------------------

If you create labels by clicking Envelopes and Labels on the Tools menu, the
Delivery point barcode check box may not be available.


CAUSE
=====

This behavior is by design in Microsoft Word. Some labels are too narrow to
contain a complete (11-digit) postal bar code.

WORKAROUND
==========

Use a label that is wide enough to contain the postal bar code. For example, use
an address label that is more than 3.25 inches wide.

MORE INFORMATION
================

When you print a postal bar code with Microsoft Word, a correctly printed
11-digit postal bar code is approximately 2.75 inches wide. When you add the
postal bar code to a label that is less than 3.25 inches wide, the postal bar
code may not be printed in its entirety on the mailing label. Some mailing
labels (for example, Avery 5160) are too small to print a complete 11-digit
delivery point bar code.

NOTE: The U.S. Postal Service (USPS) requires an 11-digit delivery point bar code
to satisfy the requirements for a discount in your mailing.

According to USPS Publication 25, the dimensions of an 11-digit delivery point
bar code (62 Bars - C Prime Field) are as follows:

  The distance from the leading edge of the first (leftmost) bar to the leading
  edge of the sixty-second (rightmost) bar should be at least 2.495 inches. The
  distance from the leading edge of the first bar to the trailing edge of the
  sixty-second bar should not exceed 3.125 inches.

For more information about business address formatting, please refer to
Publication 25 and Publication 28, which can be obtained from the USPS at the
following Web address:

  http://www.usps.gov/cpim/buspubs.htm

Additional query words: barcode

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Keywords          : kbdta word8 word97 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbprb

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