Q197469: WD97: Word Lists Unused Table of Contents and Index Styles

Article: Q197469
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): winword word97 kbtable
Last Modified: 14-NOV-2000

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SYMPTOMS
========

When you insert a table of contents (TOC), table of authorities, table of
figures, or index in a document, Microsoft Word adds all levels of table or
index styles to the Styles list, regardless of whether the style is actually
used in your document.

NOTE: This article uses the word "table" to mean tables of figures, authorities,
contents, or other list you create using the Index And Tables command on the
Insert menu.

CAUSE
=====

Word features built-in formats for indexes and tables, such as Elegant, Classic,
Formal, and Modern; these formats are actually a collection of predefined
styles.

When you select a format for your index or table, Word lists all the styles
associated with that format. This prevents the styles from getting mixed up with
those for another format in a different table or index. By listing all the
styles, Word maintains consistency in your indexes or tables and prevents the
mixing of style definitions for different levels of your index or table.


For example, if your document contains a four-level table of figures that you
formatted with the Classic format, and you add a two-level table of figures and
format it with the Modern format, Word redefines all the styles, whether they
are currently in use or not. As a result, Word reformats your entire first
table--not just the first two levels. In other words, Word maintains a
consistent look throughout all the tables and indexes in your document.

NOTE: If Word did not redefine all the style levels, some levels would contain
formatting that did not match the formatting in the other levels. The following
diagrams illustrate this idea.

Table A (Created Before Table B)
--------------------------------

  Level 1 <Classic format>
  Level 2 <Classic format>
  Level 3 <Classic format>
  Level 4 <Classic format>

Table B (You Change from Classic to Modern Format)
--------------------------------------------------

  Level 1 <Modern format>
  Level 2 <Modern format>

After you create Table B, Word correctly reformats Table A as follows.

Table A
-------

  Level 1 <Modern format>
  Level 2 <Modern format>
  Level 3 <Modern format>
  Level 4 <Modern format>

If Word did not replace all the style definitions when you switched to Modern
format, Table A would incorrectly look like this.

Table A (Hypothetical: This Is Not How Word Formats Your Table)
---------------------------------------------------------------

  level 1 <Modern format>
  level 2 <Modern format>
  level 3 <Classic format>
  level 4 <Classic format>

WORKAROUND
==========

To delete any unwanted styles from your document, follow these steps:

1. On the Format menu, click Style.

2. In the List box, select Styles In Use.

3. Select each unwanted style and click Delete. Repeat this step until you have
  deleted all the unwanted styles, and then click Close.

NOTE: You cannot delete the Default Paragraph Font character style or the Heading
1, Heading 2, Heading 3, or Normal paragraph styles.

Additional query words: 8.0 8.00

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Keywords          : winword word97 kbtable 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbprb

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