Q196862: WD97: Heading Numbering Command Changes Style, Paragraph Format

Article: Q196862
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbualink97 word97kbfaq
Last Modified: 14-NOV-2000

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SYMPTOMS
========

When you apply heading numbering to a document that is formatted with built-in
heading styles (such as Heading 1, Heading 2, and so on), Word changes the
paragraph formatting and may change the heading style definition. Specifically,
Word replaces any of your previous left-indent and special-indent formatting
changes (including the None Indentation setting) with the heading numbering
settings. (To view the heading numbering settings, click Heading Numbering on
the Format menu and then click Modify.)

CAUSE
=====

By design, when you apply heading numbering to heading-style-formatted
paragraphs, the "Hanging indent" and "Distance from indent to text" heading
numbering properties replace the left-indent and special-indent properties
defined in the heading style. This happens even if your heading style sets the
Special Indentation format to None.


WORKAROUND
==========

Modify the heading styles AFTER you apply heading numbering.

Troubleshooting
---------------

Because the Heading Numbering command affects the heading style definitions, you
may need to determine the source (style or direct) of some paragraph formatting
in order to modify it. To reveal the source of formatting for a paragraph, press
SHIFT+F1 or click Help on the Standard toolbar. When the pointer becomes a
question mark, click the text you want to check. Word displays all the style and
direct formatting that is currently applied to the paragraph.

Once you determine the source of the formatting, you can take steps to change it
by modifying the style or by changing the direct formatting.

MORE INFORMATION
================

This section contains a description of how heading numbering affects the heading
style definition.


When you apply heading numbering to a document, two things happen to the style
definition:

- First, Word adds the Auto Numbering property to the style definition.

- Second, Word adds indent formatting to the style definition ( .5 inch by
  default, or as defined by the Number Position settings in the Modify Heading
  Number dialog box).

The key to understanding the effect of heading numbering on a document is that
the Auto Numbering property is not a regular paragraph property, but rather a
document property. Word does not add this property to a template if you add the
style to a template.

Conversely, Word DOES add the indent formatting, which is a regular paragraph
property, to a template if you add the style to a template. To demonstrate the
effect of heading numbering on your styles, follow these steps:

1. Create a new, blank document, based on the Normal template. (To do this,
  click New on the Standard toolbar.)

2. Apply the Heading 1 style to one or more paragraphs in the document.

3. Click Style on the Format menu to check the Heading 1 style description. In a
  default Normal template, the style description contains no indent formatting
  and no Auto Numbering property.

4. Apply heading numbering by clicking Heading Numbering on the Format menu.
  Click OK to accept the default settings.

5. Click Style on the Format menu again. Notice that the style definition now
  contains indent formatting and the Auto Numbering property.

6. Use the Organizer to copy this Heading 1 style from the document to your
  Normal template (Normal.dot). (To use the Organizer, click Style on the
  Format menu, and then click the Organizer button.)

7. Repeat steps 1 through 3.

  Notice that, although Word does not add heading numbering to your Heading 1
  paragraphs, it does apply the paragraph indent formatting. Also, notice that
  the Heading 1 style description includes the paragraph indent formatting but
  not the Auto Numbering property.

Additional query words: reveal formats codes

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Keywords          : kbualink97 word97 kbfaq
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbprb
Solution Type     : kbnofix

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