Q192318: WD97: Use Field to Print Text in Footer Except on Last Page

Article: Q192318
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbdta kbfield kblayout
Last Modified: 14-NOV-2000

-------------------------------------------------------------------------------
The information in this article applies to:

- Microsoft Word 97 for Windows 
-------------------------------------------------------------------------------


SUMMARY
=======

This article describes how to insert a field into a Microsoft Word document
footer that prints the word "Continued" on all pages except the last page.

MORE INFORMATION
================

To print the word "Continued" in a footer on all pages except the last one
without using section break, follow these steps:

1. On the View menu, click Header And Footer.

2. Switch to the Footer by clicking the "Switch Between Header and Footer"
  button on the Header and Footer toolbar.

3. In the footer, press CTRL+F9 to insert field braces. Inside the braces, type
  "if " (without the quotation marks), press CTRL+F9 for another set of field
  braces, and type "numpages" (without the quotation marks) inside the field
  braces.

4. Press the RIGHT ARROW key twice to position the insertion point outside the
  closing brace of the NUMPAGES field. Type ">" (without the quotation
  marks), press CTRL+F9, and type "page" (without the quotation marks) inside
  these field braces.

5. Press the RIGHT ARROW key twice to position the cursor outside the closing
  brace of the PAGE field. Type a space and "Continued" (with the quotation
  marks).

  The field should appear as follows:

  {if {numpages}>{page} "Continued"}

NOTE: This method can be used to print or display any item in the header or
footer of a document excluding the last page. You can also use this method to
place a different item on the last page, for example

  {if {numpages}>{page} "Continued Next page." "The End of Document."}

the second group of text will appear on the last page of the document.

For additional information, please see the following article in the Microsoft
Knowledge Base:

  Q182430 WD97: How to Print a Field Result on the Last Page

Additional query words: how to header/footer include blank

======================================================================
Keywords          : kbdta kbfield kblayout 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbhowto

=============================================================================

THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

Copyright Microsoft Corporation 1986-2002.