Q190873: WD97: Entries in Text Box/Callouts Missing from TOC

Article: Q190873
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbdta kbfield word97
Last Modified: 14-NOV-2000

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SYMPTOMS
========

When you create or update a table of contents, the resulting table of contents
is missing some entries. If Microsoft Word finds no entries to use in the table
of contents, the following error message appears in the document:

  Error! No table of contents entries found

CAUSE
=====

When Word builds a table of contents, it does not look in the drawing layer for
text to include in the table of contents. Word looks only in the document
layer.

Text boxes and callouts are placed in the drawing layer. Therefore, Word ignores
any TC fields or heading styles that appear in text boxes or callouts when it
builds or updates the table of contents.

WORKAROUND
==========

To work around this problem, use either of the following methods:

- Place the text or TC field that you want included in the table of contents in
  the document layer instead of the drawing layer.

  NOTE: If you have selected an object in the drawing layer prior to inserting a
  caption, the caption will also be in the drawing layer. If the insertion
  point is outside the object, then the caption will be on the text layer.

  -or-

- Place the text or TC field in a frame instead of in a text box or callout.

  NOTE: In Word 97 for Windows, frames are not readily available. You need to
  enter the information into either a text box or caption and then convert that
  object to a frame by following these steps:

  1. Click once on either the text box or caption to select it.

  2. On the Format menu, select either Text Box or AutoShape, and then select
     the Text Box tab.

  3. Click the Convert To Frame button. Click Yes to confirm that you want to
     convert it to a frame. Note that you may lose some formatting, especially
     if you are converting a caption.

Additional query words: skip miss linked textbox textboxes caption

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Keywords          : kbdta kbfield word97 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbprb

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