Q187840: WD97: WP 5.x Paragraph Number Cross-Reference Cannot Be Updated

Article: Q187840
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbfield word97
Last Modified: 14-NOV-2000

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SYMPTOMS
========

When you open a WordPerfect 5.x document containing cross-references to
paragraph numbers, the results of the cross-references may become 0 (zero) and
you cannot update the cross-references.

For example, after you open a WordPerfect 5.x document, a cross-reference that
should appear as

  See paragraph I.A.1

may appear as

  See paragraph 0

CAUSE
=====

This problem occurs because Word converts all WordPerfect paragraph numbering
([ParNum]) codes to {seq} (sequence) fields.

NOTE: Microsoft implemented the use of {seq} fields to overcome differences
between the Word and WordPerfect numbering models. However, a consequence of
this change is that cross-references to paragraphs numbered with {seq} fields,
instead of heading or multilevel list numbering, cannot be updated.

RESOLUTION
==========

To successfully convert the WordPerfect Numbering and Outline feature to Word
paragraph numbering, follow these steps:

1. On the Tools menu, click Templates And Add-ins.

2. Click Add.

3. Change the Look in box to the "\Program Files\Microsoft Office\Office\Macros"
  folder.

4. Change the Files Of Type box to All Files.

5. Select Convert8 (Convert8.wiz) and then click OK.

  The Convert8 template will be added as a global template.

6. Click OK to close the Templates And Add-ins dialog box.

7. On the Tools menu, point to Macro, and then click Macros.

8. Select EditConversionOptions, and then click Run.

9. In the "Edit Converter and Filter Options" dialog box, change the Conversion
  box to WordPerfect 5.x.

10. In the Conversion box, select the FavourSequenceFields=Yes and then click
  the No option.

  NOTE: FavourSequenceFields should now be equal to No and should resemble the
  following:

  (FavourSequenceFields=No


11. Click OK to close the "Edit Converter and Filter Options" dialog box.

Now when you convert WordPerfect 5.x documents, the WordPerfect numbering
features will be converted to the Word numbering features automatically, and
paragraph number cross-references will be retained.

NOTE: Reverting to prior functionality may result in numbering problems caused by
model differences between Word and WordPerfect that the use of {seq} fields was
designed to resolve.

To temporarily work around this roblem, remove the {seq} fields from the
referenced paragraphs and apply paragraph numbering using the Bullets And
Numbering feature. To do this, follow these steps:

1. Press ALT+F9 to view field codes. The paragraph numbering fields should
  appear similar to the following:

  {seq level0 \h \r0}

2. Select the entire sequence field ({seq level0 \h \r0}) and delete it.

3. On the Format menu, click Bullets And Numbering.

  NOTE: The insertion point must be in the paragraph (or the paragraph selected)
  that contained the {seq} field(s).

4. Select the Numbered or Outline Numbered tab (whichever provides numbering
  options that best correspond to the current numbering scheme).

5. Click Modify.

6. Change the number to the correct value in the Start At box and click OK.

7. Once all of the referenced paragraphs are formatted as Numbered (or Outline
  Numbered), update the cross-reference fields.

  To update a cross-reference, select the cross-reference and then press F9.

  NOTE: You may need to delete any extraneous characters that may appear as part
  of the cross-reference result.

MORE INFORMATION
================

For more information about converting WordPerfect 5.x documents, click Contents
And Index on the Help menu, click the Index tab in Microsoft Word Help, type the
following text

  file converters

and then double-click the selected text to go to the "Convert between Word and
WordPerfect 5.0, 5.1, and 5.2" topic. If you are unable to find the information
you need, ask the Office Assistant.

Additional query words: conversion convert converted converts converting translation translated translates translating transfer transferred transfers transferring

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Keywords          : kbfield word97 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbprb

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