Q180023: WD97: Some Menu Commands Unavailable (Document Protection)
Article: Q180023
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s):
Keyword(s): word97
Last Modified: 14-NOV-2000
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The information in this article applies to:
- Microsoft Word 97 for Windows
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SYMPTOMS
========
Under certain conditions, you may be unable to access all of the commands in
Word, or you may be unable to move the insertion point to certain areas of the
document.
NOTE: Unavailable menu commands appear grayed or dimmed on the Word menus.
Keyboard commands that edit or format text and graphics are also unavailable.
CAUSE
=====
This problem may occur if document protection is enabled. The "More Information"
section of this document lists commands that are unavailable when document
protection is enabled.
NOTE: It is possible to customize all of the menus, keyboard commands, and so
forth, with AutoNew macros. Also, add-in products (such as Microsoft Internet
Explorer or Microsoft Bookshelf) modify menu choices.
Customization may also produce the behavior described in the "Symptoms" section
of this article.
WORKAROUND
==========
To gain access to all of the menu commands and areas of a document, unprotect
the document.
To unprotect a document, click Unprotect Document on the Tools menu.
MORE INFORMATION
================
To protect a Word document for Tracked Changes, Comments, or Forms, follow these
steps:
1. On the Tools menu, click Protect Document.
2. Click either Tracked Changes, Comments, or Forms, and then click OK.
The following lists which commands are unavailable when your document is
protected:
Protected for Forms in a Protected Section
------------------------------------------
Menu Unavailable
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File Page Setup
NOTE: Properties is available; however, you cannot make
changes to the document properties as they are
unavailable.
Edit All commands are unavailable except Cut, Copy, Paste,
Clear, Go To.
View Outline, Master Document, Header And Footer, Footnotes,
Comments
Insert All commands are unavailable except AutoText, Picture
Format All commands are unavailable except Background
NOTE: Background is available; however, the options under
Background are not available.
Tools All commands are unavailable except Language,
AutoCorrect, Track Changes, Unprotect Document, Macro,
Options
Table All commands are unavailable except Hide/Show Gridlines
Protected for Forms in an Unprotected Section
---------------------------------------------
Menu Unavailable
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File Page Setup
NOTE: Properties is available; however, you cannot make
changes to the document properties as they are
unavailable.
Edit All commands are unavailable except Repeat, Paste,
Paste Special, Clear, Find, Replace, Go To
View Outline, Master Document, Header And Footer, Footnotes,
Comments
Insert Page Numbers, Comment, Footnote, Caption,
Cross-Reference, Index And Tables, Text Box, Bookmark
Format Bullets And Numbering, Borders And Shading, Drop Cap,
Text Direction, AutoFormat, Style Gallery,
Format AutoShape/Picture
NOTE: Background is available, however the options under
Background are not available.
Tools Word Count, AutoSummarize, Merge Documents, Mail Merge,
Envelopes And Labels, Letter Wizard, Templates And
Add-Ins, Customize
Table All commands are available as in a normal Word document.
If no table is selected in the unprotected section, then
only Insert Table, Formula, and Hide/Show Gridlines are
available.
If a table is selected in an unprotected section, then
all commands are available except Draw Table and Sort.
Protected for Tracked Changes
-----------------------------
Menu Unavailable
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File All commands are available
NOTE: Properties is available; however, you cannot make
changes to the document properties as they are
unavailable.
Edit Paste As Hyperlink, Links
View Footnotes, Comments
Insert All commands are available
Format Text Direction
Tools All commands are available
Table If no table is selected, then only Draw Table, Insert
Table, Sort, Formula, Hide/Show Gridlines are available.
If a table is selected, then all commands are available.
Protected for Comments
----------------------
Menu Unavailable
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File Page Setup
NOTE: Properties is available; however, you cannot make
changes to the document properties as they are
unavailable.
Edit All commands are unavailable except Repeat, Copy,
Select All, Find, Replace, Go To
View Footnotes, Comments
Insert All commands are unavailable except AutoText, Comment,
Picture
Format All commands are unavailable except Background
NOTE: Background is available; however, the options under
Background are not available.
Tools Spelling And Grammar, Word Count, AutoSummarize, Mail
Merge, Envelopes And Labels, Letter Wizard
Table If no table is selected, then only Hide/Show Gridlines
is available.
If a table is selected, then all commands are unavailable
except Select Row, Select Column, Select Table, Headings,
Hide/Show Gridlines
Additional query words: dim dimmed grey greyed gray grayed out not available disabled
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Keywords : word97
Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version : WINDOWS:97
Issue type : kbprb
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