Q177287: WD97: How to Specify Multiple Conditions with a Nested IF Field

Article: Q177287
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbdta word8 kbfield word97 kbmerge
Last Modified: 14-NOV-2000

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SUMMARY
=======

In a mail merge main document, you can use an IF (IF...THEN...ELSE) conditional
statement to check whether one condition or multiple conditions are met.

This article provides a method of nesting COMPARE statements in an IF field to
test whether the desired conditions are met.

For additional information about evaluating MERGEFIELDS without using the COMPARE
field, click the article numbers below to view the articles in the Microsoft
Knowledge Base:

  Q90393 WD97: How to Use Nested IF Fields in a Print Merge Document

  Q195659 WD97: How to Use Conditional Field to Specify Number of Digits

  Q176881 WD97: Err Msg: "Fields Are Nested Too Deeply" in Mail Merge

MORE INFORMATION
================

You can specify multiple conditions by nesting a COMPARE field inside an IF
field.

NOTE: To type field brackets ( { } ) in a Word document, press CTRL+F9. To turn
field codes on and off, press ALT+F9.

To Test Whether Multiple Conditions Are Met
-------------------------------------------

To test whether multiple fields meet certain conditions, you can use an AND
conditional statement in your mail merge main document similar to the
following:

  { IF { = AND ( { COMPARE { MERGEFIELD Field_1 } = "Value" }, { COMPARE {
  MERGEFIELD Field_2 } = "Value" } ) } = 1 "True Instructions" "False
  Instructions" }

The result of these nested COMPARE statements would be the "True Instructions"
when both Field_1 and Field_2 are equal to "Value"; otherwise, the "False
Instructions" would be given as the result.

NOTES:

- When all of the conditions of the AND statement are met, the value returned
  by the statement would be equal to 1 (this would result in the True
  Instructions being returned).

- When all of the conditions of the AND statement are not met, the value
  returned by the statement would be equal to 0 (this would result in the False
  Instructions being returned).

To Test Whether One Condition Is Met
------------------------------------

To test whether one of the fields meets a particular condition, you could use an
OR conditional statement in your mail merge main document similar to the
following:

  { IF { = OR ( { COMPARE { MERGEFIELD Field_1 } >= "Value" }, { COMPARE {
  MERGEFIELD Field_2 } >= "Value" } ) } = 1 "True Instructions" "False
  Instructions" }

The result of these nested COMPARE statements would be the "True Instructions"
when either Field_1 or Field_2 is equal to "Value"; otherwise, the "False
Instructions" would be given as the result.

NOTES:

- When any of the conditions of the OR statement is met, the value returned by
  the statement would be equal to 1 (this would result in the True Instructions
  being returned).

- When all of the conditions of the OR statement are not met, the value
  returned by the statement would be equal to 0 (this would result in the False
  Instructions being returned).

For more information about conditional statements, click the Office Assistant,
type "advanced mail merge" (without the quotation marks), click Search, and then
click to view "Customize documents created with mail merge."

NOTE: If the Assistant is hidden, click the Office Assistant button on the
Standard toolbar. If Microsoft Help is not installed on your computer, click the
article number below to view the article in the Microsoft Knowledge Base:

  Q120802 Office: How to Add/Remove a Single Office Program or Component

Additional query words: mailmerge

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Keywords          : kbdta word8 kbfield word97 kbmerge 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbhowto

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