Q169198: XADM: Tips for Managing Public Folders

Article: Q169198
Product(s): Microsoft Exchange
Version(s): winnt:4.0,5.0,5.5
Operating System(s): 
Keyword(s): exc4 exc5 exc55
Last Modified: 16-OCT-1999

-------------------------------------------------------------------------------
The information in this article applies to:

- Microsoft Exchange Server, versions 4.0, 5.0, 5.5 
-------------------------------------------------------------------------------

SUMMARY
=======

This article describes some tips for controlling public folders in a Microsoft
Exchange organization.

MORE INFORMATION
================

1. Design a public folder scheme for your organization. Decide how public
  folders will be used in your organization to organize data and how to
  facilitate easy access to the data in the public folders. For example, you
  may have public folders organized by geographical locations (North America,
  Europe, and so on), or by business units (Finance, Marketing, Development),
  or any other manner that works in your organization.

2. Once the fundamental public folder design is in place, create the top level
  public folders.

3. Control which users can create top level public folders. This allows the
  Microsoft Exchange administrator to control the basic structure of how
  information in the public folders is organized. The administrator can control
  which users can create top level public folders by using the Exchange
  Administrator program.

  Under the Site object, select Configuration and then get properties of the
  Information Store Site Configuration object. Go to the Top Level Folder
  Creation page.

4. The Exchange administrator can also control how the public folder hierarchy
  is displayed to individual users by setting the Client Permissions on the
  individual folders. Each public folder has a property called Folder Visible.
  If this permission is not granted to a user, then that user cannot view that
  public folder in the public folder hierarchy. For example, if all public
  folders under a folder called Finance should not be accessible to any users
  other than upper level managers, the default permissions on that public
  folder can be set with the Folder Visible permission revoked. The individual
  users or Distribution Lists of users who need access to the folders can then
  be granted rights to be able to view the Finance folder.

5. Create replicas of public folders on different servers depending on how many
  users will need to access the public folders and the types of network links.
  For example, if a public folder is accessed by all users in your
  organization, it may be useful to add replicas of this folder to other
  servers and other sites. If the network links are sufficient, adding public
  folder affinity may also be an alternative to replicating folders.

Additional query words:

======================================================================
Keywords          : exc4 exc5 exc55 
Technology        : kbExchangeSearch kbExchange500 kbExchange550 kbExchange400 kbZNotKeyword2
Version           : winnt:4.0,5.0,5.5
Issue type        : kbinfo

=============================================================================

THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

Copyright Microsoft Corporation 1986-2002.