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Q165740: WD97: Cross-Reference to ListNum Field Is Incomplete

Article: Q165740
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbualink97 kbusage word97 kbnumbering
Last Modified: 14-NOV-2000

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SYMPTOMS
========

When you insert a cross-reference to a ListNum field, the cross-reference may
not include the complete ListNum context if all of the following conditions are
true:

- The ListNum field is located previous to the cross-reference.

  -and-

- The cross-reference is being inserted into a paragraph containing a higher
  level ListNum then the ListNum being referenced.

  -and-

- There is not a higher level ListNum field (other than the ListNum field
  contained in the paragraph where the cross-reference is being inserted)
  between the cross-reference and the ListNum that is being cross- referenced.

WORKAROUND
==========

Consider using outline numbering or a combination of outline numbering and
ListNum fields.

STATUS
======

Microsoft has confirmed this to be a problem in the Microsoft products listed at
the beginning of this article.

MORE INFORMATION
================

A cross-reference to a ListNum field should include the entire context of the
ListNum that is being cross-referenced unless there are no higher level ListNum
fields between the paragraph containing the cross-reference and the ListNum
field that is being cross-referenced.

In the following discussion, the term ListNum "context" is used. A paragraph is
said to be in the same ListNum context as a certain ListNum field if no higher
level ListNum fields occur between the paragraph and the ListNum field.

Here is a sample list with the numbering created using ListNum fields:

  ------------------------------------
  1) This is a ListNum of level 1
       a) This is a ListNum of level 2
       b) This is a ListNum of level 2

  2) This is a ListNum of level 1
       a) This is a ListNum of level 2
       b) This is a ListNum of level 2
       c) This is a ListNum of level 2
       d) This is a ListNum of level 2

  3) This is a ListNum of level 1
       a) This is a ListNum of level 2
       b) This is a ListNum of level 2
  ------------------------------------

Cross-references to this list:

If you insert a cross-reference in line 2d and reference either line 2a, 2b, 2c,
or 2d, you will only get "a)," "b)," "c)," or "d)" as the cross reference
because the cross-reference is in the same context as the item being
cross-referenced.

However, if you insert a cross-reference in line 2d and reference either line 1a,
1b, 3a, or 3b, you will get the full context "1)a)," "1)b)," "3)a)," or "3)b)"
as the cross-reference because the cross-reference is in a different context
than the item being cross-referenced.

The problem also occurs when you insert a cross-reference in line 3) and
reference 2a, 2b, 2c, or 2d. You should get the full context of "2)a)," "2)b),"
"2)c)," or "2)d)" because you are referencing a line that is outside the context
of the paragraph where you are inserting the cross reference. However, in this
situation, you will get the incorrect cross- reference of "a," "b," "c," or
"d."

NOTE: Inserting a cross-reference in line "3)" and cross-referencing lines "1a"
or "1b" works correctly (giving you the full context).

REFERENCES
==========

For more information on ListNum fields and Outline Numbering, please see the
following articles in the Microsoft Knowledge Base:

  Q159943 WD97: General Information About Bullets and Numbering

  Q162895 WD97: How to Use the ListNum Field in Word

  Q155961 WD97: ListNum Field Not Converted Saving to Word 6.0/95

  Q160977 WD97: Error: ListNum Field In Table Causes Invalid Page Fault

  Q165470 WD97: Outline Numbering Links to All Styles After Style Copy

  Q157138 WD97: Outline Numbering Is Not Reapplied

For more information about the ListNum field, click Contents And Index on the
Help menu, click the Index tab in Help Topics: Microsoft Word, type the
following text

  ListNum

and then double-click the selected text to go to the "LISTNUM field" topic. If
you are unable to find the information you need, ask the Office Assistant.

Additional query words:

======================================================================
Keywords          : kbualink97 kbusage word97 kbnumbering 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97

=============================================================================

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