KnowledgeBase Archive

An Archive of Early Microsoft KnowledgeBase Articles

View on GitHub

Q163816: XCLN: How to Suppress the Mail Header when Printing Message

Article: Q163816
Product(s): Microsoft Exchange
Version(s): WINDOWS:4.0,5.0; Win95:4.0,5.0
Operating System(s): 
Keyword(s): 
Last Modified: 22-OCT-2000

-------------------------------------------------------------------------------
The information in this article applies to:

- Microsoft Exchange Windows 3.x client, versions 4.0, 5.0 
- Microsoft Exchange Client for Windows 95, versions 4.0, 5.0 
- Microsoft Exchange Windows NT client, versions 4.0, 5.0 
-------------------------------------------------------------------------------

SUMMARY
=======

When you print a message from a Microsoft Exchange Windows Client, there is no
built in feature that will allow you to suppress the mail header. This is by
product design. This article gives a workaround that you may use to suppress the
message header if you have WordMail installed and use it as the default email
editor.

MORE INFORMATION
================

Some people would like to only print the message body and not the entire message
header that includes the mailbox user's name. The reason for this may vary, but
the most common reason is a delegate opening an owner's mailbox, printing mail
for the owner, and the owner does not want their name on the message when it is
printed.

WORKAROUND
==========

To suppress the message header, follow these steps:

1. Enable Word as the default editor. To do this, select WordMail Options on the
  Compose menu and select Enable Word as Email Editor.

2. Open the message and highlight the message body.

3. Select Print on the File menu, click the Current Selection button, and then
  click OK.

This will print only the message body of the message.

If you are willing to use WordMail as your default editor, you can record the
steps one time, turn them into a macro, and assign it to a button on the Word
toolbar. From now on, you just have to open the message and hit the button
created for the macro to print the message without the message header.

Additional query words:

======================================================================
Keywords          :  
Technology        : kbExchangeSearch kbExchange500 kbExchange400 kbExchangeClientSearch kbZNotKeyword2 kbZNotKeyword3 kbExchange400NT kbExchange500NT
Version           : WINDOWS:4.0,5.0; Win95:4.0,5.0
Issue type        : kbhowto

=============================================================================

THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.