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Q157935: WD97: Keyboard Shortcuts for Word 97

Article: Q157935
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbualink97kbfaq
Last Modified: 14-NOV-2000

-------------------------------------------------------------------------------
The information in this article applies to:

- Microsoft Word 97 for Windows 
-------------------------------------------------------------------------------


SUMMARY
=======

The following is a list of keyboard shortcuts available in Word 97. This list is
a compilation of the individual keyboard shortcut lists available in Word 97
Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer
to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to
the keys on a U.S. keyboard. If you are using a different language keyboard
layout from the version of Word you are using, you may have to make adjustments
when using shortcut keys.

MORE INFORMATION
================

Function Key Shortcuts
----------------------

                                     CTRL+               ALT+      CTRL+
                SHIFT+     CTRL+     SHIFT+     ALT+     SHIFT+    ALT+
KEY  Key Only   Key        Key       Key        Key      Key       Key
--------------------------------------------------------------------------
F1   Get Help   Context                         Go to    Go to    Display
     or the     Sensitive                       next     previous  the MS
     Office     Help or                         field    field     Office
     Assistant  Reveal                                             System
                Formatting                                         Info

--------------------------------------------------------------------------
F2   Move       Copy text  Print                         Save      Open
     text or               Preview                       command command
     graphics              command                       (File     (File
                           (File                         menu)     menu)
                            menu)
--------------------------------------------------------------------------
F3   Insert an  Change     Cut to    Insert     Create
     AutoText   the        the       the        an
     entry      case of    Spike     contents   Auto
                letters              of the     Text
                                     Spike      entry
--------------------------------------------------------------------------
F4   Repeat     Repeat a   Close                Quit     Quit
     the        Find or    the                  Word     Word
     last       Go To      Window
     action     action
--------------------------------------------------------------------------
F5   Go To      Move to a  Restore   Edit a     Restore
     command    previous   the       bookmark   the
     (Edit      revision   document             program
     menu)                 window               window
                           size                 size
--------------------------------------------------------------------------
F6   Go to      Go to the  Go to     Go to
     next       previous   the       the
     pane       pane       next      previous
                           window    window
--------------------------------------------------------------------------
F7   Spelling   Thesaurus  Move      Update     Find the
     command    command    command   linked     next mis-
     (Tools     (Tools     (Control  inform-    spelling
     menu)      menu)      menu)     ation in   (Automatic
                                     a Word     Spelling
                                     source     Checking
                                     document   enabled)
--------------------------------------------------------------------------
F8   Extend a   Shrink a   Size      Extend a   Run a
     selection  selection  command   selection  macro
                           (document (or
                           control   block)
                           menu)
--------------------------------------------------------------------------
F9   Update     Switch     Insert    Unlink a   Switch   Run
     selected   between    an        field      between  GOTOBUTTON
     fields     a field    empty                all      or
                code and   field                field    MACROBUTTON
                its result                      codes    from the
                                                and      field that
                                                their    displays
                                                results  the field
                                                         results
--------------------------------------------------------------------------
F10  Activate   Display a  Maximize  Activate   Maximize
     the menu   shortcut   the       the        the
     bar        menu       document  ruler      program
                           window               window
--------------------------------------------------------------------------
F11  Go to      Go to      Lock a    Unlock a   Display
     the next   the        field     field      Visual
     field      previous                        Basic
                field                           code
--------------------------------------------------------------------------
F12  Save As    Save       Open      Print
     command    command    command   command
     (File      (File      (File     (File
     menu)      menu)      menu)     menu)

--------------------------------------------------------------------------

Keys for Working with Documents
-------------------------------

Create a new document                            CTRL+N
Open a document                                  CTRL+O
Close a document                                 CTRL+W
Split a document                                 ALT+CTRL+S
Save a document                                  CTRL+S
Quit Word                                        ALT+F4
Find text, formatting, and special items         CTRL+F
Repeat find                                      ALT+CTRL+Y
Replace text, specific formatting,
   and special items                             CTRL+H
Go to a page, bookmark, footnote, table,
   comment, graphic, or other location           CTRL+G
Go back to a page, bookmark, footnote, table,
   comment, graphic, or other location           ALT+CTRL+Z
Browse a document                                ALT+CTRL+HOME
Cancel an action                                 ESC
Undo an action                                   CTRL+Z
Redo or repeat an action                         CTRL+Y
Switch to page layout view                       ALT+CTRL+P
Switch to outline view                           ALT+CTRL+O
Switch to normal view                            ALT+CTRL+N
Move between a master document
   and its subdocuments                          CTRL+/ 

Keys for Formatting Characters and Paragraphs
---------------------------------------------

Format Characters:

Change the font                                  CTRL+SHIFT+F
Change the font size                             CTRL+SHIFT+P
Increase the font size                           CTRL+SHIFT+>
Decrease the font size                           CTRL+SHIFT+<
Increase the font size by 1 point                CTRL+]
Decrease the font size by 1 point                CTRL+[
Change the formatting of characters
   (Font command, Format menu)                   CTRL+D
Change the case of letters                       SHIFT+F3
Format letters as all capitals                   CTRL+SHIFT+A
Apply bold formatting                            CTRL+B
Apply an underline                               CTRL+U
Underline words but not spaces                   CTRL+SHIFT+W
Double-underline text                            CTRL+SHIFT+D
Apply hidden text formatting                     CTRL+SHIFT+H
Apply italic formatting                          CTRL+I
Format letters as small capitals                 CTRL+SHIFT+K
Apply subscript formatting
   (automatic spacing)                           CTRL+EQUAL SIGN
Apply superscript formatting
   (automatic spacing)                           CTRL+SHIFT+PLUS SIGN
Remove manual character formatting               CTRL+SPACEBAR
Change the selection to Symbol font              CTRL+SHIFT+Q
Display non-printing characters                  CTRL+SHIFT+* (asterisk)
Review text formatting                           SHIFT+F1 (then click the
                                                 text whose formatting you
                                                 want to review)

Copy formats                                     CTRL+SHIFT+C
Paste formats                                    CTRL+SHIFT+V

Format Paragraphs:

Single-space lines                               CTRL+1
Double-space lines                               CTRL+2
Set 1.5-line spacing                             CTRL+5
Add one-line spacing preceding a paragraph       CTRL+0 (zero)
Remove one-line spacing preceding a paragraph    CTRL+0 (zero)
Center a paragraph                               CTRL+E
Justify a paragraph                              CTRL+J
Left align a paragraph                           CTRL+L
Right align a paragraph                          CTRL+R
Indent a paragraph from the left                 CTRL+M
Remove a paragraph indent from the left          CTRL+SHIFT+M
Create a hanging indent                          CTRL+T
Reduce a hanging indent                          CTRL+SHIFT+T
Remove paragraph formatting                      CTRL+Q
Apply a style                                    CTRL+SHIFT+S
Start AutoFormat                                 ALT+CTRL+K
Apply the Normal style                           CTRL+SHIFT+N
Apply the Heading 1 style                        ALT+CTRL+1
Apply the Heading 2 style                        ALT+CTRL+2
Apply the Heading 3 style                        ALT+CTRL+3
Apply the List style                             CTRL+SHIFT+L

Keys for Editing and Moving Text and Graphics
---------------------------------------------

Delete Text and Graphics:

Delete one character to the left                 BACKSPACE
Delete one word to the left                      CTRL+BACKSPACE
Delete one character to the right                DELETE
Delete one word to the right                     CTRL+DELETE
Cut selected text to the Clipboard               CTRL+X
Undo the last action                             CTRL+Z
Cut to the Spike                                 CTRL+F3
Copy and Move Text and Graphics:
Copy text or graphics                            CTRL+C
Move text or graphics                            F2 (then move the
                                                 insertion point and
                                                 press ENTER)
Create AutoText                                  ALT+F3
Paste the Clipboard contents                     CTRL+V
Paste the Spike contents                         CTRL+SHIFT+F3

Insert Special Characters:

A field                                          CTRL+F9
An AutoText entry                                ENTER (after typing the
                                                 first few characters of
                                                 the AutoText entry name
                                                 and when the ScreenTip
                                                 appears)
A line break                                     SHIFT+ENTER
A page break                                     CTRL+ENTER
A column break                                   CTRL+SHIFT+ENTER
An optional hyphen                               CTRL+HYPHEN
A non-breaking hyphen                            CTRL+SHIFT+HYPHEN
A non-breaking space                             CTRL+SHIFT+SPACEBAR
The copyright symbol                             ALT+CTRL+C
The registered trademark symbol                  ALT+CTRL+R
The trademark symbol                             ALT+CTRL+T
An ellipsis                                      ALT+CTRL+period

Select Text and Graphics:

NOTE: Select text by holding down SHIFT and pressing the key that moves the
insertion point.

One character to the right                       SHIFT+RIGHT ARROW
One character to the left                        SHIFT+LEFT ARROW
To the end of a word                             CTRL+SHIFT+RIGHT ARROW
To the beginning of a word                       CTRL+SHIFT+LEFT ARROW
To the end of a line                             SHIFT+END
To the beginning of a line                       SHIFT+HOME
One line down                                    SHIFT+DOWN ARROW
One line up                                      SHIFT+UP ARROW
To the end of a paragraph                        CTRL+SHIFT+DOWN ARROW
To the beginning of a paragraph                  CTRL+SHIFT+UP ARROW
One screen down                                  SHIFT+PAGE DOWN
One screen up                                    SHIFT+PAGE UP
To the end of a window                           ALT+CTRL+PAGE DOWN
To the beginning of a document                   CTRL+SHIFT+HOME
To include the entire document                   CTRL+A
To a vertical block of text                      CTRL+SHIFT+F8, and then
                                                 use the arrow keys; press
                                                 ESC to cancel selection
                                                 mode
To a specific location in a document             F8+arrow keys; press ESC
                                                 to cancel selection mode

TIP: If you know the key combination to move the insertion point, you can select
the text by using the same key combination while holding down SHIFT. For
example, CTRL+RIGHT ARROW moves the insertion point to the next word, and
CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the
beginning of the next word.

Select Text and Graphics in a Table:

Select the next cell's contents                  TAB
Select the preceding cell's contents             SHIFT+TAB
Extend a selection to adjacent cells             Hold down SHIFT and press
                                                 an arrow key repeatedly
Select a column                                  Click in the column's top
                                                 or bottom cell. Hold down
                                                 SHIFT and press the UP
                                                 ARROW or DOWN ARROW key
                                                 repeatedly
Extend a selection (or block)                    CTRL+SHIFT+F8, and then
                                                 use the arrow keys; press
                                                 ESC to cancel selection
                                                 mode
Reduce the selection size                        SHIFT+F8
Select an entire table                           ALT+5 on the numeric
                                                 keypad (with NUM LOCK
                                                 off)

Extend a Selection:

Turn extend mode on                              F8
Select the nearest character                     F8, and then press LEFT
                                                 ARROW or RIGHT ARROW
Increase the size of a selection                 F8 (press once to select
                                                 a word, twice to select a
                                                 sentence, and so forth)
Reduce the size of a selection                   SHIFT+F8
Turn extend mode off                             ESC

Move the Insertion Point:

One character to the left                        LEFT ARROW
One character to the right                       RIGHT ARROW
One word to the left                             CTRL+LEFT ARROW
One word to the right                            CTRL+RIGHT ARROW
One paragraph up                                 CTRL+UP ARROW
One paragraph down                               CTRL+DOWN ARROW
One cell to the left (in a table)                SHIFT+TAB
One cell to the right (in a table)               TAB
Up one line                                      UP ARROW
Down one line                                    DOWN ARROW
To the end of a line                             END
To the beginning of a line                       HOME
To the top of the window                         ALT+CTRL+PAGE UP
To the end of the window                         ALT+CTRL+PAGE DOWN
Up one screen (scrolling)                        PAGE UP
Down one screen (scrolling)                      PAGE DOWN
To the top of the next page                      CTRL+PAGE DOWN
To the top of the previous page                  CTRL+PAGE UP
To the end of a document                         CTRL+END
To the beginning of a document                   CTRL+HOME
To a previous revision                           SHIFT+F5
To the location of the insertion point when
   the document was last closed                  SHIFT+F5

Move Around in a Table:

Next cell in a row                               TAB
Previous cell in a row                           SHIFT+TAB
First cell in a row                              ALT+HOME
Last cell in a row                               ALT+END
First cell in a column                           ALT+PAGE UP
Last cell in a column                            ALT+PAGE DOWN
Previous row                                     UP ARROW
Next row                                         DOWN ARROW

Insert Paragraphs and Tab Characters in a Table:

New paragraphs in a cell                         ENTER
Tab characters in a cell                         CTRL+TAB

Keys for Reviewing Documents
----------------------------

Insert a comment                                 ALT+CTRL+M
Turn revision marks on or off                    CTRL+SHIFT+E
Go to the beginning of a comment                 CTRL+HOME
Go to the end of a comment                       CTRL+END

Keys for Performing a Mail Merge
--------------------------------

Preview a mail merge                             ALT+SHIFT+K
Merge a document                                 ALT+SHIFT+N
Print the merged document                        ALT+SHIFT+M
Edit a mail-merge data document                  ALT+SHIFT+E
Insert a merge field                             ALT+SHIFT+F

Keys for Printing and Previewing Documents
------------------------------------------

Print a document                                 CTRL+P
Switch to Print Preview                          ALT+CTRL+I
Move around the preview page when zoomed in      Arrow keys
Move by one preview page when zoomed out         PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out   CTRL+HOME
Move to the last preview page when zoomed out    CTRL+END

Keys for Working with Fields
----------------------------

A DATE field                                     ALT+SHIFT+D
A LISTNUM field                                  ALT+CTRL+L
A PAGE field                                     ALT+SHIFT+P
A TIME field                                     ALT+SHIFT+T
An empty field                                   CTRL+F9
Update linked information in a Word
   source document                               CTRL+SHIFT+F7
Update selected fields                           F9
Unlink a field                                   CTRL+SHIFT+F9

Keys for Working with a Document Outline
----------------------------------------

Promote a paragraph                              ALT+SHIFT+LEFT ARROW
Demote a paragraph                               ALT+SHIFT+RIGHT ARROW
Demote to body text                              CTRL+SHIFT+N
Move selected paragraphs up                      ALT+SHIFT+UP ARROW
Move selected paragraphs down                    ALT+SHIFT+DOWN ARROW
Expand text under a heading                      ALT+SHIFT+PLUS SIGN
Collapse text under a heading                    ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings          ALT+SHIFT+A or the
                                                 asterisk (*) key on the
                                                 numeric keypad
Hide or display character formatting             The slash (/) key on the
                                                 numeric keypad
Show the first line of body text
   or all body text                              ALT+SHIFT+L
Show all headings with the Heading 1 style       ALT+SHIFT+1
Show all headings up to Heading n                ALT+SHIFT+n

Keys for Menus
--------------

Show the shortcut menu                           SHIFT+F10
Make the menu bar active                         F10
Show the program icon menu
   (on the program title bar)                    ALT+SPACEBAR
Select the next or previous command
   on the menu or submenu                        DOWN ARROW or UP ARROW
                                                 (with the menu or submenu
                                                 displayed)
Select the menu to the left or right; or,
   with a submenu visible, switch between
   the main menu and the submenu                 LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu
   or submenu                                    HOME or END
Close the visible menu
   and submenu at the same time                  ALT
Close the visible menu; or, with a
   submenu visible, close the submenu only       ESC

TIP: You can select any menu command on the menu bar or on a visible toolbar with
the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press
CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that
is underlined in the menu name that contains the command you want. In the menu
that appears, press the letter underlined in the command name that you want.

NOTE: The following shortcut is not in Help.

Remove Items from menu (MRU, Commands, etc.)      CTRL+ALT+Hyphen (-)
   Pointer turns to minus sign when keys are
   pressed, then open menu and click item to
   be removed.

Keys for Toolbars
-----------------

Make the menu bar active                         F10
Select the next or previous toolbar              CTRL+TAB or
                                                 CTRL+SHIFT+TAB
Select the next or previous button
   or menu on the toolbar                        TAB or SHIFT+TAB (when a
                                                 toolbar is active)
Open the menu                                    ENTER (when a menu on a
                                                 toolbar is selected)
Perform the action assigned to a button          ENTER (when a button is
                                                 selected)
Enter text in a text box                         ENTER (when the text box
                                                 is selected)

Keys for Windows and Dialog Boxes
---------------------------------

Switch to the next program                       ALT+TAB
Switch to the previous program                   ALT+SHIFT+TAB
Show the Windows Start menu                      CTRL+ESC
Close the active document window                 CTRL+W
Restore the active document window               CTRL+F5
Switch to the next document window               CTRL+F6
Switch to the previous document window           CTRL+SHIFT+F6
Carry out the Move command
   (document icon menu, menu bar)                CTRL+F7
Carry out the Size command
   (document icon menu, menu bar)                CTRL+F8
Maximize the document window                     CTRL+F10
Select a folder in the Open
   or Save As dialog box (File menu)             ALT+0 to select the
                                                 folder list; arrow keys
                                                 to select a folder
Choose a toolbar button in the Open
   or Save As dialog box (File menu)             ALT+ number (1 is the
                                                 left most button, 2 is
                                                 the next, and so on)
Update the files visible in the Open
   or Save As dialog box (File menu)             F5
Switch to the next tab in a dialog box           CTRL+TAB or CTRL+PAGE
                                                 DOWN
Switch to the previous tab in a dialog box       CTRL+SHIFT+TAB or
                                                 CTRL+PAGE UP
Move to the next option or option group          TAB
Move to the previous option or option group      SHIFT+TAB
Move between options in the selected drop-down
   list box or between some options
   in a group of options                         Arrow keys
Perform the action assigned to the selected
   button; select or clear the check box         SPACEBAR
Move to the option by the first letter in the
   option name in a drop-down list box           Letter key for the first
                                                 letter in the option name
                                                 you want (when a drop-
                                                 down list box is
                                                 selected)
Select the option or select or clear the
   check box by the letter underlined
   in the option name                            ALT+ letter key
Open a drop-down list box                        ALT+DOWN ARROW (when a
                                                 drop-down list box is
                                                 selected)
Close a drop-down list box                       ESC (when a drop-down
                                                 list box is selected)
Perform the action assigned to the default
   button in the dialog box                      ENTER
Cancel the command and close the dialog box      ESC
Move to the beginning of the entry               HOME
Move to the end of the entry                     END
Move one character to the left or right          LEFT ARROW or
                                                 RIGHT ARROW
Move one word to the left or right               CTRL+LEFT ARROW or
                                                 CTRL+RIGHT ARROW
Select from the insertion point to the
   beginning of the entry                        SHIFT+HOME
Select from the insertion point to the end
   of the entry                                  SHIFT+END
Select or deselect one character to the left     SHIFT+LEFT ARROW
Select or deselect one character to the right    SHIFT+RIGHT ARROW
Select or deselect one word to the left          CTRL+SHIFT+LEFT ARROW
Select or deselect one word to the right         CTRL+SHIFT+RIGHT ARROW

Keys for Working with Web Pages
-------------------------------

Insert a hyperlink                               CTRL+K
Go back one page                                 ALT+LEFT ARROW
Go forward one page                              ALT+RIGHT ARROW
Refresh                                          F9

Keys for Working with Cross-References, Footnotes, and Endnotes
---------------------------------------------------------------

Mark a table of contents entry                   ALT+SHIFT+O
Mark a table of authorities entry                ALT+SHIFT+I
Mark an index entry                              ALT+SHIFT+X
Insert a footnote                                ALT+CTRL+F
Insert an endnote                                ALT+CTRL+E

Keys for Using the Office Assistant
-----------------------------------

Make the Office Assistant balloon active         ALT+F6
Select a Help topic from the topics the
   Office Assistant displays                     ALT+number (1 is the
                                                 first topic, 2 is the
                                                 second, and so on)
Select a Help topic from the topics the
   Office Assistant shows                        ALT+ number (1 is the
                                                 first topic, 2 is the
                                                 second, and so on)
See more Help topics                             ALT+DOWN ARROW
See previous Help topics                         ALT+UP ARROW
Close an Office Assistant message                ESC
Get Help from the Office Assistant               F1
Display the next tip                             ALT+N
Display the previous tip                         ALT+B
Close tips                                       ESC
Show or hide the Office Assistant in a wizard    TAB to select the Office
                                                 Assistant button;
                                                 SPACEBAR to show the
                                                 Assistant or turn off
                                                 Help with the wizard

For more information about keyboard shortcuts, click the Office Assistant, type
"Shortcut Keys," click Search, and then click to view "Shortcut Keys."

NOTE: If the Assistant is hidden, click the Office Assistant button on the
Standard toolbar. If Word Help is not installed on your computer, please see the
following article in the Microsoft Knowledge Base:

  Q120802 Office: How to Add/Remove a Single Office Program or Component

Additional query words: 97 8.0 keyboard

======================================================================
Keywords          : kbualink97 kbfaq
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbinfo

=============================================================================

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