Q154830: XCLN: Setting Send Options for Individual Messages
Article: Q154830
Product(s): Microsoft Exchange
Version(s): WINDOWS:4.0,5.0,8.0; :8.0,8.01,8.02,8.03
Operating System(s):
Keyword(s):
Last Modified: 06-DEC-2000
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The information in this article applies to:
- Microsoft Exchange Windows 3.x client, versions 4.0, 5.0
- Microsoft Exchange Windows 95/98 client, versions 4.0, 5.0
- Microsoft Exchange Windows NT client, versions 4.0, 5.0
- Microsoft Outlook, Exchange Server Edition, version 8.0, used with:
- the operating system: Microsoft Windows versions 3.1, 3.11
- Microsoft Outlook 97, versions 8.0, 8.01, 8.02, 8.03
- Microsoft Outlook 98
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SUMMARY
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The global Send options for the client are set under Options on the Tools menu,
in the main window. The Send options for an individual message are set in the
compose window, under Properties on the File menu.
Clicking Options on the Tools menu of the compose window does not affect the
message you are composing, although you might expect it to. It is simply another
access point to the global settings. Changes made to the global settings of the
Send options from within the compose window do not take effect for the message
currently being composed, only for subsequent messages.
MORE INFORMATION
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When you click Properties on the File menu of the compose window, you can set
several Send options for that specific message. The rest of this article
describes these options.
- Importance: Select the priority that you want to assign to the message.
Marking an item with high or low importance affects the appearance of the
Importance column in the folder contents list. Importance can be assigned as
follows:
High: Displays an exclamation point (!). Depending upon how your mail server
is configured, messages marked with High importance may be delivered faster
than those marked with Normal or Low importance.
Normal: Displays no symbol.
Low: Displays a down arrow.
Of all the options set by the sender, the recipient can only change the
importance that was assigned to the item.
- Sensitivity: Select the sensitivity that you want to assign to this message.
The sensitivity level that you assign appears in the Sensitivity column, if
that column is displayed. You cannot modify the sensitivity setting for
private, personal, or confidential items once they are sent. Private
sensitivity also protects the contents of your item from being changed when
it is replied to or forwarded. Sensitivity can be assigned as follows:
Normal: No sensitivity. The Sensitivity column of the item header is blank.
Personal: Displays the word "Personal" in the Sensitivity column. Typically, a
personal item contains non-business related information.
Private: Displays the word "Private" in the Sensitivity column and prohibits
any recipient from modifying your original item when it is replied to or
forwarded.
Confidential: Displays the word "Confidential" in the Sensitivity column. A
confidential item should be treated according to the policies on
confidentiality of your organization.
- Read Receipt: Sends a receipt to the sender after the recipient opens the
message. If you are posting an item in a public folder, this option is
unavailable.
- Delivery Receipt: Sends a receipt to the sender after the message is
delivered to the recipient. If you are posting an item in a public folder,
this option is unavailable.
- Save Copy In "Sent Items" Folder: Saves a copy of the active message in your
Sent Items folder. If you are posting an item in a public folder, this option
is unavailable.
- Send Options: Specifies advanced options for sending the active message. The
Internet tab is used to specify the format for attachments. The format
options are: Don't know, MIME, UUEncode, and BINHEX. The Microsoft Exchange
Server tab is used to specify when to send messages and when to expire
messages. Delayed messages are sent to the Outbox folder, which holds them
for the specified time. After the specified time, the message will be
immediately sent to the server as long as the client is still logged into
Exchange. Only unread items are affected by the expiration time you specify.
NOTE: When the recepient of a message that is sent with Private sensitivity opens
the message, clicks either Reply or Forward, and then tries to add comments
around the original text, the following error message is displayed:
This information has been marked as private by its author and cannot be
changed.
This behavior is by design. Because the original message was sent with Private
sensitivity, subsequent users of the message are not allowed to modify the
message in any way. Outlook recognizes the Private property of the message and
prevents any modifications. Messages that are sent with Normal, Personal or
Confidential sensitivity allow comments to be added to the original message.
Additional query words: 8.0 8.01 8.02 8.03 8.5
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Keywords :
Technology : kbOutlookSearch kbExchangeSearch kbExchangeClientSearch kbZNotKeyword kbZNotKeyword2 kbZNotKeyword3
Version : WINDOWS:4.0,5.0,8.0; :8.0,8.01,8.02,8.03
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