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Q117433: WD97: Field in Table Heading Row May Not Update on Second Page

Article: Q117433
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbfield word97 kbtable
Last Modified: 14-NOV-2000

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SYMPTOMS
========

In a table, if your Table Heading rows contain fields whose results change on
each page (such as PAGE or SEQ fields), Microsoft Word may not update these
fields on the second and subsequent pages of your document.

CAUSE
=====

When you add Table Heading rows to your table, Word repeats the table heading
rows at the top of each page. The table heading rows on the second and
subsequent pages have special properties; for example, you cannot select them,
and, if you select the entire document and press F9 to update fields, Word does
not update any fields in the table heading rows.

WORKAROUND
==========

Method 1: Insert Same Fields on Each Page
-----------------------------------------

Avoid inserting fields in your table heading rows that have a different result
from page to page.

Method 2: Manually Create Table Headings
----------------------------------------

Use the following instructions to manually create table headings in a
multiple-page table. This procedure creates two tables, one in the header (at
the top of each page) and one in the document body. They appear as one table
when you print the document.

a. In your document, cut the table rows that you want to appear at the top of
  each page.

b. On the View menu, click Header And Footer. In the header, paste the table
  rows that you cut in step a.

c. On the File menu, click Page Setup, and then click the Margins tab.

d. Type a minus sign (-) before the Top margin setting to make it a negative
  number. For example, if your Top margin setting is 1 inch, change it to -1
  inch. The minus sign sets a fixed top margin that is not pushed down by the
  header.

e. Under From Edge, in the Header box, type the top margin minus .19 inch, and
  click OK. For instance, type .81" for a 1-inch top margin. This measurement
  is usually correct when you add a single row table to the header that
  contains a single row of 12-point or smaller text. For a table with
  additional lines, rows or larger text, you must adjust the value that you
  subtract from the top margin setting. You can adjust this setting as
  necessary.

  The following table lists Header From Edge settings for common margin values:

                                       Header From
       Top Margin      Change to       Edge Setting
       ----------      ---------       ------------

         2.0"           -2.0"                1.81"
         1.5"           -1.5"                1.31"
         1.0"           -1.0"                 .81"
         0.5"           -0.5"                 .31"

  NOTE: You can specify the Header From Edge setting to the hundredths place
  (for example, .73 inch).

f. Select the paragraph following the table in the header.

g. On the Format menu, click Paragraph and click the Indents And Spacing tab.

h. In the Line Spacing list, click Exactly. In the At box, type "4 pt" (without
  the quotation marks), and click OK. This minimizes the space between the
  table in the header and the table in the body of your document.

i. On the Header And Footer toolbar, click Close.

j. If the header table contains border formatting, remove the bottom portion of
  the border; follow these steps:

  1. Select the table.

  2. On the Format menu, click Borders And Shading.

  3. On the border diagram (under Preview), click the bottom border to remove
     the border from the table.

  4. Click OK.

k. Switch to page layout view so you can check the relationship of the table in
  the header to the table in the body of the document. Adjust the Header From
  Edge value as necessary, using the instructions in step e.

STATUS
======

Microsoft has confirmed this to be a problem in the Microsoft products that are
listed at the beginning of this article.

Additional query words: patch picture snapshot wrong result incorrect can't update cannot fields increment increments incrementing next number

======================================================================
Keywords          : kbfield word97 kbtable 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbbug
Solution Type     : kbpending

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