Q105888: WD97: How to Merge Conditional Number of Records to Same Page

Article: Q105888
Product(s): Word 97 for Windows
Version(s): WINDOWS:97
Operating System(s): 
Keyword(s): kbualink97 kbfield word97 kbmerge
Last Modified: 13-MAY-2002

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The information in this article applies to:

- Microsoft Word 97 for Windows 
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SUMMARY
=======

In Microsoft Word, you can merge a conditional number of records to the same
page.

MORE INFORMATION
================

To merge a conditional number of records to the same page, use a combination of
SET, IF, and NEXTIF fields. For example, you could use this method to merge all
records with the same name to one page in the merge and create a new page in the
merge when a new name is encountered in the data file.

Microsoft provides programming examples for illustration only, without warranty
either expressed or implied, including, but not limited to, the implied
warranties of merchantability and/or fitness for a particular purpose. This
article assumes that you are familiar with the programming language being
demonstrated and the tools used to create and debug procedures. Microsoft
support professionals can help explain the functionality of a particular
procedure, but they will not modify these examples to provide added
functionality or construct procedures to meet your specific needs. If you have
limited programming experience, you may want to contact a Microsoft Certified
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information about Microsoft Certified Partners, please visit the following
Microsoft Web site:

  http://www.microsoft.com/partner/referral/

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  http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

The following example uses a data file with employee names (Employee) and
projects they are working on (Projects). The Check field is used in the data
file to mark the last record of a particular name.

Sample Data File:

  Employee     Project     Check
  John Doe     4578j
  John Doe     86785x
  John Doe     543p          1
  Jane Doe     87x
  Jane Doe     89976m        1
  Sam Smith    7897r
  Sam Smith    857t
  Sam Smith    78974x
  Sam Smith    7868p         1

The main document should be set up as follows, with a copy of the conditional
statements equal to the maximum number of projects for each employee (four in
the above example).

NOTE: To type field brackets ( { } ) in a Word document, press CTRL+F9. To turn
field codes on or off, press ALT+F9.

  Employee     Project
  {MERGEFIELD Employee}     {MERGEFIELD Project}{set duplicate {if
  {MERGEFIELD Check}="1" "off" "on"}}{nextif {mergefield check}=""}{if
  {duplicate}="on" "P
  t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"
  "off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P
  t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"
  "off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P
  t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"
  "off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P
  t{MERGEFIELD Project}"}

Where "P" represents a paragraph mark that pushes the next Project to a new line,
and "t" represents a tab character that aligns the next project under the
previous project.

The resulting merge document appears as follows:

  Employee     Project
  John Doe     4578j
               86785x
               5436435p

  --- Page Break ---
  Jane Doe     87x
               89976m

  --- Page Break ---
  Sam Smith    7897r
               857t
               78974x
               7868p

Additional query words: catalog index list table print merge mail group variable different

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Keywords          : kbualink97 kbfield word97 kbmerge 
Technology        : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version           : WINDOWS:97
Issue type        : kbinfo

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