Q68948: PPT: Importing Word for Windows Document into PowerPoint

Article: Q68948
Product(s): Microsoft PowerPoint for Windows
Version(s): WINDOWS:2.0,3.0,4.0,4.0a,4.0c,7.0
Operating System(s): 
Keyword(s): kbinterop kbdta kbconversion
Last Modified: 15-APR-2000

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The information in this article applies to:

- Microsoft PowerPoint for Windows 95, version 7.0 
- Microsoft PowerPoint for Windows, versions 2.0, 3.0, 4.0, 4.0a, 4.0c 
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SUMMARY
=======

It is possible to import an entire Word for Windows document, complete with body
text, and have the paragraphs of text placed correctly on the slides during the
initial generation of a PowerPoint presentation. The Word document has to be
formatted as an outline with different indentation levels and saved as a Rich
Text Format (RTF) file.

MORE INFORMATION
================

PowerPoint 4.0 and 7.0
----------------------

1. In Outline view, give the first heading a first-level indent, which
  corresponds with Word for Windows "heading 1" style. You must drag the
  heading to the left of its initial position.

2. Select the entire paragraph you want to have as body text on that slide. Set
  it as indent level 2, which corresponds with Word for Windows "heading 2"
  style. Typically, you must drag the paragraph to the right of its initial
  position.

  You can tell if the items are in the correct position by noting that the
  heading line has a plus next to it, and is as far to the left as possible.
  The body paragraph has a dash next to it, and should be indented so that it
  is about five spaces to the right of the beginning of the text on the heading
  line.

3. Repeat these steps for the entire document. Save it as an RTF file.

4. Start a new presentation in PowerPoint.

5. On the View menu, point to Master, and then click Slide Master.

  Change the body text to a smaller point-size so that when the text is imported
  it is less likely to overflow the slide area. You can later modify this text
  style.

6. While in Title Sorter or Slide Sorter view, click Slides from Outline on the
  Insert menu and select your RTF file.

7. The slides are generated, complete with body text.

PowerPoint 2.0 and 3.0
----------------------

1. In Outline view, give the first heading a first-level indent, which
  corresponds with Word for Windows "heading 1" style. You must drag the
  heading to the left of its initial position.

2. Select the entire paragraph you want to have as body text on that slide. Set
  it as indent level 2, which corresponds with Word for Windows "heading 2"
  style. Typically, you must drag the paragraph to the right of its initial
  position.

  You can tell if the items are in the correct position by noting that the
  heading line has a plus next to it, and is as far to the left as possible.
  The body paragraph has a dash next to it, and should be indented so that it
  is about five spaces to the right of the beginning of the text on the heading
  line.

3. Repeat these steps for the entire document. Save it as an RTF file.

4. Start a new presentation in PowerPoint.

5. Create a default text style using the Define Styles option on the Style menu.
  Give your body text a small point-size so that when the text is imported it
  is less likely to overflow the slide area. You can later modify this text
  style.

6. While in Title Sorter or Slide Sorter view, click Paste From on the File menu
  and select your RTF file.

7. The slides are generated complete with body text.

NOTE: You can do this with text-only files also, by using tabs and hard returns.
However, paragraphs that contain hard returns may not automatically word-wrap in
the correct locations when you import the file.

Additional query words: 2.00 3.00 4.00 4.00a 4.00c 7.00 ppt95 winppt

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Keywords          : kbinterop kbdta kbconversion 
Technology        : kbPowerPtSearch kbPowerPt700 kbZNotKeyword2 kbPowerPt700Search kbPowerPt400 kbPowerPt200 kbPowerPt300 kbPowerPt400c kbPowerPt400a
Version           : WINDOWS:2.0,3.0,4.0,4.0a,4.0c,7.0
Hardware          : x86
Issue type        : kbinfo

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